Understand Microsoft PowerApps licensing

In this blog Understand Microsoft PowerApps licensing you will learn about various PowerApps licensing options available. This will help you to understand which license is best suited to your business needs.

Contents:

  • Licensing Overview
  • Standalone PowerApps licensing
  • PowerApps use rights included with Office 365 licenses
  • PowerApps licensing for guest users

Licensing Overview

General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses.

Licensing scheme  PowerApps per app plan  PowerApps per user plan  Through Office 365 and Dynamics 365 user licenses  
Description  Allows individual users to run applications (2 custom apps and access 1 custom portal) for a specific business scenario based on the full capabilities of PowerApps  Enables users to run unlimited applications based on the full capabilities of PowerApps  Customizes and extends Office 365 & Dynamics 365 applications  
Pricing$10/user/app/month$40/user/monthAlready included
This table shows high level overview of the powerapps licensing structure

Important Note:
Each PowerApps per app plan license allows a user to run 2 custom apps and access 1 custom PowerApps s portal.

In this section we learnt what the various PowerApps licensing options included within Office 365 are as well as looking at Dynamics 365 licenses.

Standalone PowerApps licensing

Customers that need general purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis as well as a “per user, per app” basis. Both standalone licenses are fully featured. Let’s look into these…

PowerApps per app plan

PowerApps per app plan allows organizations to get started with the platform at a lower entry point. Customers on the per app plan typically start with 1-2 leading use case scenarios before adopting the platform more broadly. PowerApps per app plan is also an attractive licensing option to license end users that run only a few apps.

This table shows the entitlement summary for PowerApps per app plan license

1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment
2 Common Data Service database and file capacity entitlements are pooled at the tenant level
3 Service limits are applicable for all users of the Power Platform. They can use a certain number of requests based on the license they are assigned. PowerApps and Flow capacity add-on can be purchased to increase daily service limits

Important note:

A single user might be covered by multiple ‘per app’ licenses to allow the user to use multiple solutions targeted at various business scenarios, without requiring a per-user license. Embedded canvas apps within a model-driven app will not count towards the two-app limit. Once a pool of PowerApps per app licenses are purchased, individual licenses need to be assigned to specific environments and to individual users.

User LicensesNumber of API requests / 24 hours
Dynamics 365 Enterprise applications20,000
Dynamics 365 Professional10,000
Dynamics 365 Team Member5,000
Power Apps per user plan5,000
Power Automate per user plan5,000
Office licenses (that include Power Apps/Power Automate)2,000
This table defines the number of requests a user can make in a 24-hour period based on the license they are assigned

Users who are running apps and flows without a user license through the PowerApps per app plan or flows licensed through the Power Automate per flow plan are granted the following API request entitlement:

Non-User LicensesNumber of API requests / 24 hours
Power Apps per app plan1,000 per user pass
Power Automate per flow plan15,000 per flow

PowerApps per user plan

PowerApps per user plan allows licensed users to run unlimited custom applications based on the full capabilities of PowerApps.

This table shows the entitlement summary for PowerApps per user plan license

1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment
2 Common Data Service database and file capacity entitlements are pooled at the tenant level
3 Service limits are applicable for all the user of Power Platform. They can use a certain number of requests based on the license they are assigned. PowerApps and Flow capacity add-on can be purchased to increase daily service limits

PowerApps use rights included with Office 365 licenses

Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize and extend Office 365 for productivity scenarios.

This table shows PowerApps use rights included with “PowerApps for office 365” license

PowerApps licensing for guest users

A guest user should have same license that’s required for non-guests to run an app. For instance, if the app uses Common Data Service or premium connectors then a PowerApps Per User Plan or a PowerApps Per App Plan must be assigned to the guest.

 SharePoint customized formStandalone canvas app using non-premium connectorsStandalone canvas app using premium connectorsModel driven app
SharePoint User (no PowerApps license) ☑   
Power Apps Included with Office 365 ☑ ☑  
Power Apps Per App Plan ☑ ☑ ☑ ☑
Power Apps Per User plan ☑ ☑ ☑ ☑
This table shows use rights for office 365 guest users included with PowerApps licenses

In this post you learnt about different licensing options available for PowerApps along with the features included.

Summary

Feel free to get in touch with us here or email at learning@flexmind.co for any query related to Power Apps & Power Automate licensing.

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